Special Projects Coordinator

OPEN POSITION ANNOUNCMENT:

AFL Enterprises, LLC, has an immediate opening for a part-time Special Projects Coordinator. AFL Enterprises, LLC is a consulting organization headquartered in Denver, CO, however candidates do not need to be based in Denver to qualify. AFL’s business focuses on programs and initiatives that promote access to high quality health care services for underserved populations.


The Special Projects Coordinator will play an integral role in assuring the quality of projects and is responsible for organizing and driving the work of projects assigned.

The Special Projects Coordinator is an administrative role that manages day-to-day project tasks and deliverables to ensure projects are on track to meet deadlines and stay within scope. The Special Projects Coordinator is responsible for elevating any concerns regarding scope, timelines, or deliverables to the Project Director. The ideal Special Projects Coordinator can build and manage successful project plans and timelines with little guidance.

This position reports to the Project Director, and will work collaboratively with other project participants including, but not limited to, content expert faculty and consultants, state agencies, health center staff, AFL leadership, and funding organization staff. Candidates must have at least 2 years of experience in a project coordination or relevant administrative role. The successful applicant will have excellent organizational skills, demonstrated attention to detail, a flexible and team-oriented work style, and ability to self-direct work.

AFL is currently looking for a part-time Special Projects Coordinator to work 0.8 FTE (32 hours a week) with a corresponding compensation of $36,000 - $48,000/year commensurate with experience.

Duties of this position include:

  • Provides administrative support to projects, including scheduling, follow-up, reminders
  • Prepares meeting agendas and materials as requested, documents and tracks key decisions and drives the follow-up process
  • Participates in development and management of workplan tasks, timelines, budgets, milestones and deliverables with support and input from Project Director and other project partners 
  • Develops and manages contracts for clients and subcontractors, with support from Project Director 
  • Provides daily administrative support to project budget needs, including documenting and tracking all project expenses; meeting with COO regularly to ensure budget tracking and invoicing process is cohesive 
  • Manages coordination of in-person and virtual events, including: logistics, preparation of materials, onsite set-up, AV, and day-of coordination 
  • May develop social media and online correspondence with support and input from project director and communication specialist (when applicable), along with writing, editing, and formatting publications and presentations
  • Writes, edits, and formats publications, presentations and progress reports related to assigned projects 
  • Supports development of proposals and progress reports 
  • Conducts background research and scope discussions for projects 
  • Communicates with project clients and key partners to manage relationships and project deliverables as requested 
  • Documents and track project activities and accomplishments 
  • Provides input to support Project Director and AFL Leadership 
  • Other duties as assigned

Qualifications:
  • Bachelor’s degree required; concentration in Public Health, Social, Biological or Health Sciences, Education, Public Administration, non-profit management, or related discipline 
  • At least 2 years related professional experience
  • Expert in Microsoft Office products (Word, Outlook, Excel, PowerPoint) 
  • Experience with data management and/or data analysis software and virtual meeting platforms 
  • Authoritative command of written English 
  • Excellent written and verbal communication skills 
  • Strong editorial skills and eye for grammar and graphic quality

In addition to the qualifications listed above, the ideal candidate will also possess the following professional qualities:
  • Experience with quality improvement projects in healthcare, specifically Learning Collaboratives 
  • Initiative and resilience in the face of ambiguity 
  • Works well both independently and as part of a team 
  • Flexibility; nimble in response to an evolving workload 
  • Customer service focused 
  • Independence 
  • Critical thinking
  • Ability to learn new software and flexible with emerging technologies and tools 
  • Ownership of work; a self-starter who can prioritize tasks and manage his/her time
  • Openness to constructive feedback, input, redirection; positive, lifelong learning orientation 
  • Attention to detail, but always in the service of bigger picture objectives and outcomes

Benefits:
Our employees have the opportunity to grow with us in a rapidly changing environment. We strive to instill qualities necessary for a successful career in public health through challenging projects that will provide you the opportunity to enhance your skills and career, while furthering the great work of our clients. In addition, we offer a competitive salary for that outstanding candidate depending on experience

To Apply:
Qualified candidates may send resumes and cover letter to hr@afl-enterprises.com no later than 12/30.